Import Export Documentation
Accurate preparation and alignment of commercial trade documentation to prevent customs queries and payment rejections.
Service Overview
Flawless documentation is the backbone of successful cross-border commerce. Discrepancies between commercial invoices, transport records, purchase orders, and Letters of Credit (LC) can lead to severe port demurrage, customs scrutiny, or delayed bank remittances. RC CONSULTANCY offers thorough advisory and drafting assistance to ensure every document matches commercial and regulatory specifications.
Who Needs This Service
Documents Typically Required
Exact documents may differ based on your constitution (Sole Proprietorship, LLP, Pvt Ltd) and commodity category.
- Purchase Order (PO) or signed international sales contract
- Proforma Invoice with agreed Incoterms (FOB, CIF, CFR, EXW, etc.)
- Complete product specifications, technical datasheets, and 8-digit HS codes
- Banking instructions and Letter of Credit copy (if payment is via LC)
- Cargo weight, dimensions, packaging details, and transport mode records
How RC CONSULTANCY Helps
Standard Process Steps
Requirement Assessment
Reviewing commercial contracts, payment conditions, and destination customs requirements.
Drafting & Classification
Preparing initial invoice, packing list, and declaration drafts with verified HS codes.
Cross-Document Reconciliation
Matching values, weights, descriptions, and shipping marks across all export papers.
Final Package Delivery
Handing over finalized digital and printable document sets ready for customs and banking submission.
Frequently Asked Questions
Why is precise HS code classification so critical in documentation?
Harmonized System (HS) codes determine import duties, export restrictions, GST rates, and regulatory permits. An incorrect HS code can trigger customs reclassification, penalties, or consignments being held at ports.
Do you help with Letter of Credit (LC) documentation review?
Yes, we scrutinize LC clauses against your shipping documentation to ensure exact alignment of terms, descriptions, and dates, minimizing the risk of bank discrepancy fees.
What are Incoterms and why must they be stated in invoices?
Incoterms (such as FOB, CIF, DDP) legally define the division of costs, risks, and responsibilities between buyer and seller. Correct Incoterm notation prevents billing disputes and customs valuation errors.
Statutory Notice
Requirements and procedures are subject to government rules and may change. Applications are subject to government verification, portal uptime, and designated statutory regulations. RC CONSULTANCY does not guarantee government approval timelines.
Need Help With This Service?
Connect directly with our compliance desk for verified document requirements and fee schedule.